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FAQ

Frequently asked questions

Virtual Office

Is a Virtual Office the solution?


In most cases it’s a step on the way there, rather than a complete solution. Once you have your virtual office, what do you do with it? In the first place you’ll need to produce annual corporation tax returns and quarterly VAT returns. Alongside a MOSS registration, that is all you need if you are just providing digital services to the EU.




Can you register my virtual EU office for me?


Yes we provide a full company registration service (KvK – Dutch companies house, VAT, MOSS, EORI) and business address for you at a location that best suits your industry or sector: you chose. We recommend either Rotterdam, The Hague or Amsterdam, depending on what your business is.




Will I have frictionless trade with a virtual EU office?


It’s a step on the way, but not enough. You’ll still have red tape for goods entering the EU as well as some duties. That’s why, unless you are only providing digital services, we offer EU fulfilment and logistics services, allowing you to do customs processing on larger consignments coming to the EU, and directly importing your goods from third countries such as China.





EU Registrations

Can I have a .eu domain name for my newly-formed company in the Netherlands?


Since Brexit, the first sign that your business is up and running in the EU is an EU domain name. It signals to potential clients that you’re open for business on the EU market, and that you have an established presence there. Eligibility for a .eu domain name is one of the advantages of having an EU company. For those wanting to renew or buy top-level dot EU (.eu) domain names, we've got it covered!




Can I register a Dutch domain name for my newly-formed company?


Of course! Although most of our clients prefer to continue trading with their current domain name and add an EU domain name unless they are specifically targeting the Dutch market.




Do I have to register for VAT (BTW) in the Netherlands?


Cross-border VAT simplification is one of the main advantages of trading within the EU, so normally you’ll want to be VAT registered, and for most goods and services it’s an obligation.

Dutch VAT rates are in line with the European Union's VAT Directive, namely that the standard VAT rate must be 15% or higher. In the Netherlands the standard rate is 21%. Two additional rates apply to the provision of specific goods and/or services namely the 9% rate and the 0% rate (zero rate). For further details please see our legal FAQ (login required).




What is an EORI number?


The EORI number is the “Economic Operators Registration and Identification” number. As part of administrative simplification in the EU, there is now a single identification number for businesses across the EU.

The EORI number consists of two parts: the country code of the issuing Member State followed by a code or number that is unique in the Member State. EORI numbers for England, Scotland and Wales start with “GB”, Northern Ireland EORI numbers start “XI”, and Dutch EORI numbers start with “NL”.




Do I need an EORI number?


If your business is importing or exporting goods to or from the EU, the simple answer is yes, whether you establish an EU company or not. Both the sender and receiving parties must have an EORI number.





Dutch BV

Do we need to have Dutch directors to set up a company in The Netherlands?


No you don’t. One of the major advantages of establishing your EU company in The Netherlands is that you don’t need to have Dutch directors: all the directors can be British. Having said this, it is useful to have a local Dutch manager to whom you would pay a management fee. It is also easiest for a Dutch director to set up the company and then to add you as directors. Unlike the establishment of the company, such changes do not have to be made via the notary, saving considerable costs. Of course the KvK (Dutch companies house) needs to updated on any such changes.




What type of company should I set up in the Netherlands?


The Dutch equivalent of a UK private limited company is called a “Besloten Vennootschap met Beperkte Aansprakelijkheid”, more commonly known as a “Besloten Vennootschap” or BV. It is the most common form of incorporated business in the Netherlands.

You can set up a BV as an individual or with others, in which case the ownership is divided into shares. We recommend this to most of our clients wishing to set up their business in the Netherlands.




Can I register the company under the same name as my UK business?


One of the benefits of setting up a company in the Netherlands, it that in most cases, company names are available to foreign companies. This is due both to relatively small size of the country (with a population of approximately 17 million people) and the fact that the primary language is used in domain registration is Dutch. We perform full checks on the company name you wish to register as well as related domain names.




How long does it take to set up a Dutch Company?


It depends on the process that is used. Whatever the case, we have to ensure due diligence requirements are met as well as setting out your wishes for the company setup and structure in the Articles of Association. Once all these formalities have been accomplished, it normally takes just a few days to complete the procedure. Once registered, we will send you all the copies of registration.





EU Business Administration

Can you do all my EU business administration?


Yes, we offer a complete EU business administration service so you can focus on sales, growth, and developing your business. You also have the option to outsource all or just parts.




How often do I have to complete my VAT returns?


As in the UK, Dutch VAT returns need to be completed quarterly. If you pay too much or not enough, you can request a tax return adjustment (limited to 5 years). We offer an inexpensive VAT return service to our British customers.





Other Euify services

What about eCommerce in the EU?


If you want to trade in the EU, you’ll be looking at eCommerce solutions. We can put you on a host of different platforms based in the EU.




Do you offer EU language services?


We provide translation, locatlisation and interpreting services in every EU language as well as Chinese (others on request). For example, translation of all Dutch company documentation and correspondence from Dutch into English and vice-versa as well as translation of your website, sales materials and SEO into all other EU languages. Let us take care of your language needs so you can focus on selling!





General

Do I need an EU company?


The short answer is not unless you do business with the EU (e.g. selling to customers there), and not unless you mind the huge amount of red tape and duties that come with doing so since the UK left both the EU and the customs union.

We now know what the Brexit deal finally means: business with our nearest and biggest trading partner just become a lot harder. Not only is there a massive amount of red tape, you now have to pay duties on your goods entering the EU. An EU company can slash the red tape, and if you import your manufactured goods from abroad (e.g. China), with an EU company you can import them directly to our warehouses in Rotterdam, meaning you don’t pay double duties on the import.




Isn’t a separate EU company just for multinationals?


No. The multinationals can look after themselves. Those companies big enough will transfer hundreds of jobs over to the EU. Euify is there for British SMEs, whatever services or goods you bring to the EU, we’ve got you covered.




Is it possible to visit you in The Netherlands?


Of course it is! We provide a full meet and greet service, and you are welcome any time at our offices in The Hague.





GDPR

What is the GDPR?


The GDPR requires organizations to implement “appropriate technical and organizational measures” to secure personal data and provides a short list of options for doing so, including encryption. In many cases, encryption is the most feasible method of securing personal data. For instance, if you regularly send emails within your organization that contain personal information, it may be more efficient to use an encrypted email service than to anonymize the information each time.




Who must comply with the GDPR?


Any organization that processes the personal data of people in the EU must comply with the GDPR. “Processing” is a broad term that covers just about anything you can do with data: collection, storage, transmission, analysis, etc. “Personal data” is any information that relates to a person, such as names, email addresses, IP addresses, eye color, political affiliation, and so on. Even if an organization is not connected to the EU itself, if it processes the personal data of people in the EU (via tracking on its website, for instance), it must comply. The GDPR is also not limited to for-profit companies.




What are the GDPR fines?


The GDPR allows the data protection authorities in each country to issue sanctions and fines to organizations it finds in violation. The maximum penalty is €20 million or 4% of global revenue, whichever is higher. Data protection authorities can also issue sanctions, such as bans on data processing or public reprimands.




How do I comply with the GDPR?


Organizations can comply with the GDPR by implementing technical and operational safeguards to protect personal data they control. The first step is to conduct a GDPR assessment to determine what personal data they control, where it is located, and how it is secured. They must also adhere to the privacy principles outlined in the GDPR, such as obtaining consent and ensuring data portability. You may also be required to appoint a Data Protection Officer and update your privacy notice, among other organizational measures.




What is a Data Protection Officer?


A Data Protection Officer (DPO) is an employee within your organization who is responsible for understanding the GDPR and ensuring your organization’s compliance. The DPO is the main point of contact for the data protection authority. Typically, the DPO has knowledge of both information technology and law.




Does the GDPR require encryption?


The GDPR requires organizations to implement “appropriate technical and organizational measures” to secure personal data and provides a short list of options for doing so, including encryption. In many cases, encryption is the most feasible method of securing personal data. For instance, if you regularly send emails within your organization that contain personal information, it may be more efficient to use an encrypted email service than to anonymize the information each time.